For Government

Government entities of all sizes from the Federal Government to the smallest of Municipalities are under pressure through regulatory and citizen demand to provide access to information and enhance services. New legislative mandates and reductions in force and tax revenue have resulted in various departments having to take on greater workloads demanding they do more with less than before. The recent threats and challenges of terrorism and potential Homeland attacks has placed the additional burden on Government to guard itself by opening communications across multiple agencies, secure information and still maintain its citizens' right to privacy and access to information.

Docubase Electronic Content Management (ECM) solutions enable government agencies and departments to reduce operating costs and eliminate operational inefficiencies by streamlining the capture, managing, and controlling the distribution of information in electronic format. Whether information is currently stored in paper or electronic form, even E-mail, a Docubase ECM solution enables you to manage this information securely and control access at the enterprise, group or user level. In addition, the unique storage method employed by Docubase provides disaster preparedness for you in that each electronic file contains its index information allowing for simplified reconstruction of an entire database from the back-up files.

Protecting current IT investments is also critical and the Docubase Information Suite™ suite allows you to enhance your enterprise/legacy data systems rather than displace them. A Docubase ECM solution allows you to continue using most legacy applications and enhances them by linking the Docubase Digital Warehouse™ so that the information contained in the complete Docubase ECM solution can be accessed at the desktop.

Docubase ECM solutions enable Government agencies to:

• Standardize how information is captured, managed and distributed across every Government segment
• Provide information security and controlled access
• Scale their solutions from standalone or departmental to enterprise-wide as internal and external demands dictate
• Protect current IT investments of existing or legacy systems and link electronic repositories to legacy information

Typical applications within the Government sector include but are not limited to:

• Municipal Records
• Administration
• Law Enforcement
• Buildings and Permits
• Human Resources
• Fire and other

Administration

Well informed municipal administrators have come to realize that streamlining operations with the DB-Municipality Suite will save them time, space, and frustration.

Gain Control

Links with popular agenda management applications allows creation and management of meeting agendas, minutes and much more. Electronic information housed in databases; paper based documents housed in physical filing cabinets that passes through many hands, increasing the potential for misplacement. The DB-Municipality Suite is designed to control all information regardless of form. This includes disparate documents like:

• Reports
  • Departmental
  • Tax Revenue
  • Operational Expenses
• Reconciliation
  • Vendor Vouchers
  • Check Processing

Enhanced Operations

Imagine the phone rings or a Resident enters your facility with a question on the status of his/her tax assessment. In days past, the search for this information might be overwhelming but not today. Using the DB-Municipality Suite, one simply need point and click the Resident Name, Property ID or other pertinent piece of information from within the accounting system in order to retrieve all of the student information right at the desktop.

Adding the Docubase DB-CheckPro software module, check processing is as simple as scanning the check. DB-CheckPro, along with a Seac-Banche check scanner, automatically captures the image and MICR information for use in processing and storage.

Benefits

• Secure storage
• Controlled access
• No lost financial records
• Enhanced Check Processing
• Improved reporting