For Government

Government entities of all sizes from the Federal Government to the smallest of Municipalities are under pressure through regulatory and citizen demand to provide access to information and enhance services. New legislative mandates and reductions in force and tax revenue have resulted in various departments having to take on greater workloads demanding they do more with less than before. The recent threats and challenges of terrorism and potential Homeland attacks has placed the additional burden on Government to guard itself by opening communications across multiple agencies, secure information and still maintain its citizens' right to privacy and access to information.

Docubase Electronic Content Management (ECM) solutions enable government agencies and departments to reduce operating costs and eliminate operational inefficiencies by streamlining the capture, managing, and controlling the distribution of information in electronic format. Whether information is currently stored in paper or electronic form, even E-mail, a Docubase ECM solution enables you to manage this information securely and control access at the enterprise, group or user level. In addition, the unique storage method employed by Docubase provides disaster preparedness for you in that each electronic file contains its index information allowing for simplified reconstruction of an entire database from the back-up files.

Protecting current IT investments is also critical and the Docubase Information Suite™ suite allows you to enhance your enterprise/legacy data systems rather than displace them. A Docubase ECM solution allows you to continue using most legacy applications and enhances them by linking the Docubase Digital Warehouse™ so that the information contained in the complete Docubase ECM solution can be accessed at the desktop.

Docubase ECM solutions enable Government agencies to:

• Standardize how information is captured, managed and distributed across every Government segment
• Provide information security and controlled access
• Scale their solutions from standalone or departmental to enterprise-wide as internal and external demands dictate
• Protect current IT investments of existing or legacy systems and link electronic repositories to legacy information

Typical applications within the Government sector include but are not limited to:

• Municipal Records
• Administration
• Law Enforcement
• Buildings and Permits
• Human Resources
• Fire and other

Municipal Records

The job of the Municipal Secretary/Clerk can be overwhelming. With all the organizing, scheduling, and record keeping a Municipal Secretary/Clerk might fill that the weight of the Municipality is all on their shoulders. Unload the weight by streamlining operations with the DB-Municipality Suite saving time, space, and frustration.

Manage the Resolutions

Prepare and send resolutions through the appropriate workflows. Automatically routing the resolution to the needed steps, create revisions on the fly, and get the needed approvals in a fraction of the time.

Organize the Agenda

Organize and post City Council Meeting Agendas. Set blackout dates well in advance so no meetings are set during holidays or scheduled vacations. Select the appropriate meeting rooms based on room inventory. Post the Meeting agendas internally and over the Internet to the general public linked to your current web application. Notify Council member, special guest, needed experts, and the media of upcoming meetings via e-mail, Cell Phones and pagers through (text messaging).

Record the Minutes

Record the meetings, Votes, and proceedings to immediately provide continuity of municipal government as the legal record of legislative action.

Manage Records request

Process public information request in seconds from the imaged municipal documents, even have the ability to provide public access to documents over the Internet.

Records Management

Provide records management program for all city departments including maintenance, storage, retention, destruction, and preservation per the guidelines of state and federal archive regulations.

Enhanced Operations

Question on the Minutes or regulation; with a simply querry on the Date, description, or other pertinent piece of information Docubase retrieves the information right at the desktop.