Government entities of all sizes from the Federal Government to the smallest of Municipalities are under pressure through regulatory and citizen demand to provide access to information and enhance services. New legislative mandates and reductions in force and tax revenue have resulted in various departments having to take on greater workloads demanding they do more with less than before. The recent threats and challenges of terrorism and potential Homeland attacks has placed the additional burden on Government to guard itself by opening communications across multiple agencies, secure information and still maintain its citizens' right to privacy and access to information.
Docubase Electronic Content Management (ECM) solutions enable government agencies and departments to reduce operating costs and eliminate operational inefficiencies by streamlining the capture, managing, and controlling the distribution of information in electronic format. Whether information is currently stored in paper or electronic form, even E-mail, a Docubase ECM solution enables you to manage this information securely and control access at the enterprise, group or user level. In addition, the unique storage method employed by Docubase provides disaster preparedness for you in that each electronic file contains its index information allowing for simplified reconstruction of an entire database from the back-up files.
Protecting current IT investments is also critical and the Docubase Information Suite™ suite allows you to enhance your enterprise/legacy data systems rather than displace them. A Docubase ECM solution allows you to continue using most legacy applications and enhances them by linking the Docubase Digital Warehouse™ so that the information contained in the complete Docubase ECM solution can be accessed at the desktop.
Docubase ECM solutions enable Government agencies to:
Typical applications within the Government sector include but are not limited to:
Departmental operations are streamlined and secure using the DB-Municipality Suite. Processing permits, tracking investigations and evidence, managing fire and safety inspections are simplified by electronically linking the relevant documents to the corresponding files in your application software.
Case, citation and virtually all information is accessed directly from your desktop allowing you to review and provide responses to litigation or public inquiries in real time. Turnaround is enhanced by eliminating the need to search for paper documents, correspondence or even video files as these are all stored and accessible through from your application. The DB-Municipality Suite allows you to share this information via fax, print or e-mail right from your desktop.
Regulatory requirements are increasing the need to ensure the integrity and security of your departmental safety records for internal and external purposes. The DB-Municipality Suite provides a securely encrypted electronic repository eliminating lost, misplaced, mishandled or orphaned documents once they are stored into the repository. The audit features of the DB-Municipality Suite track and record all document actions and transactions, delivering the means to provide accurate documentation for use as proof of meeting regulatory requirements and compliance initiatives.
Additionally, routine compliance audits of personnel certification records are handled quickly and efficiently. Once captured, missing or “orphaned” records are a thing of the past and no longer a problem in the day to day transactional environment.
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