Government entities of all sizes from the Federal Government to the smallest of Municipalities are under pressure through regulatory and citizen demand to provide access to information and enhance services. New legislative mandates and reductions in force and tax revenue have resulted in various departments having to take on greater workloads demanding they do more with less than before. The recent threats and challenges of terrorism and potential Homeland attacks has placed the additional burden on Government to guard itself by opening communications across multiple agencies, secure information and still maintain its citizens' right to privacy and access to information.
Docubase Electronic Content Management (ECM) solutions enable government agencies and departments to reduce operating costs and eliminate operational inefficiencies by streamlining the capture, managing, and controlling the distribution of information in electronic format. Whether information is currently stored in paper or electronic form, even E-mail, a Docubase ECM solution enables you to manage this information securely and control access at the enterprise, group or user level. In addition, the unique storage method employed by Docubase provides disaster preparedness for you in that each electronic file contains its index information allowing for simplified reconstruction of an entire database from the back-up files.
Protecting current IT investments is also critical and the Docubase Information Suite™ suite allows you to enhance your enterprise/legacy data systems rather than displace them. A Docubase ECM solution allows you to continue using most legacy applications and enhances them by linking the Docubase Digital Warehouse™ so that the information contained in the complete Docubase ECM solution can be accessed at the desktop.
Docubase ECM solutions enable Government agencies to:
Typical applications within the Government sector include but are not limited to:
Departmental operations are streamlined and secure using the DB-Municipality Suite.
No longer go through the time consuming process of checking and double checking your research. Have several different ways such as Names, streets, type of crime, and associations or groups to retrieve that information instantly verses needing to know the exact case number. Officers have immediate access to documents allowing them to spend more time on the streets and less time evaluation and gathering information for court appearance and field reports.
Forensic Technicians, Firearms Examiners, and Crime Lab Technicians archive crime scene documents.
Purchasing & Requisitions Unit for directives, purchase orders, and invoices.
Police Detectives store crime reports.
Other law enforcement departmental uses include training facilities, jail operations, coroner’s office,
support services staff, and the human resources department.
All Documentation can be stored in the same files such as paper documents crime scenes, sketches, finger prints, blood and DNA sample information, and analytical work can be scanned digital pictures and Video from Patrol cars, crime scenes, mug shots can be directly imported to the system along with, E-mail, word, Excel, CAD drawings.
Link crimes together based by searching for similarities such as Names, streets, type of crime, and associations or groups. Hyper-link from one file to another with similar index information.
Eliminating the need to search for paper documents, correspondence, or even video files, as these are all stored and accessible through from your application enhances turnaround. The DB-Municipality Suite allows you to share this information via fax, print or e-mail right from your desktop.
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